IT CHART – EN – EUROPEAN SCHOOL – 2018-2019

Computer, Internet, and Office 365 Charter

1. FOREWORD

The European School Brussels 1 strives to offer pupils the best working conditions in computer and multimedia services. This charter outlines the rules for the proper use of computer resources available for educational purposes. It is an annex to the internal rules of the school, and part of the framework of existing laws.

2. ACCESS TO THE NETWORK

The use of computer resources at EEBI is strictly reserved for educational activities.

Computer resources consist of the network, servers, work stations, hardware, software, peripherals (printers, external hard drives, etc.), laptop and tablet computers, micro-computers linked to video-projectors, as well as access to the Internet and related services provided by the school.

With a set-up so large and complex to manage and maintain, each pupil is required to scrupulously respect the operational guidelines and conduct laid out in this charter.

Access to the network is provided and supervised by a member of the educational team.

The school offers access to the various network resources :

  • A pedagogical account
  • A personal account
  • Access to Office 365 (with e-mail service), managed by the school
  • Five Office 365 installation licenses plus use of the Office 365 portal
  • Network software
  • Internet

Pupils will notify the principal class teacher in case of problems with their account. Before leaving the work station, he/she must always ensure that they have logged out.

3. GENERAL RULES TO FOLLOW

The access codes to Office 365 are personal and must not be disclosed. Each student will be able to associate to his account a portrait photo, not being able to use another person’s photo or other image.

Respect for others

The following is strictly prohibited:

  • Trying to gain access to another person’s password;
  • Logging in with another person’s username and password;
  • Opening, editing, or deleting the files belonging to another person and/or generally trying to access another person’s information without their authorization;
  • Creating a separate password for Internet software such as Google Chrome, Internet explorer, Firefox etc.;
  • Using improper or abusive language in messages. The author of the message carries sole responsibility for its content;
  • Undermining a user’s integrity or sensitivity, especially through use of provocative or criminally reprehensible messages.

Respect for the network and work stations

Premises and equipment must be rigorously respected. Keyboards and mice should be handled and used with care.

It is forbidden:

  • to seek to change the configuration of the workstation;
  • to seek to alter or destroy data from the network or workstation;
  • to install software or make a copy of software present on the network,
  • to connect a removable drive of any kind without the permission of an adult authority;
  • to connect a device or personal computer to the network without the permission of an adult authority;
  • to deliberately disrupt network operation, including the use of programs to circumvent security or to introduce malware (viruses, spyware or others).
  • to divert or attempt to deflect the protection systems in place (firewall, antivirus, …), or to use VPN tunnels.

Respect for human and social values

It is forbidden:

  • to display on-screen or publish documents of a racist, extremist, pornographic, negationist, or abusive nature;
  • to use e-mail lists or personal information for purposes that are not pedagogical or educational in nature.

4. SPECIFIC RULES FOR INTERNET USE

Access to the Internet within EEB1 is a privilege, not a right.

The use of the educational Internet network is reserved for teaching activities in keeping with the mission of the European Schools.

Access to the Internet is made in the presence and under the supervision of a member of the teaching staff who will authorize connection to sites.

It is strictly forbidden to:

  • connect to chat services, discussion forums, or social networks;
  • access pornographic, xenophobic, anti-Semitic or racist sites;
  • to download any program whatsoever.

Under no circumstances should the pupil give out his/her name, photo, address, telephone number or any other indicator facilitating his/her identification on the Internet.

Student Session Supervision

The School reserves the right to use a supervisory system to keep students in a learning dynamic and allow the course teacher and library staff to assist students directly from their workstation.

This supervision system (monitoring software) allows the course and library managers to specifically:

    • monitor their students using a thumbnail view to access their screens remotely, help them, and keep them focused on their tasks;
    • teach more effectively by broadcasting the class teacher’s screen to the class,
    • select student screens for presentation.

No record of their session or activity will be made.

Only persons authorized by school management will be able to use this monitoring software. More specifically, only the course teacher and the person responsible for the library (who will in any case be present) are permitted to monitor – no external access will be allowed. These persons are also required to respect the ICT Charter applicable to their role within the School.

5. PENALTIES

Any pupil who violates these rules is subject to disciplinary sanctions as per the General Rules of the European School and the internal rules of EEBI, as well as penalties and criminal proceedings provided by law.

The course teacher or the person responsible for the library undertakes to ensure compliance with these provisions by the pupils who are under his/her responsibility and must exercise strict control.

The network administrator ensures the proper functioning of computer resources, and in so doing may be required to block a student’s session in the event of an anomaly or suspicious action (i.e., cyber-attack, excessive storage space).

This type of intervention will be immediately communicated to the school management and can only be carried out for clearly defined purposes, namely:

  • the prevention of unlawful or defamatory facts, acts contrary to morality or likely to undermine the dignity of others;
  • the protection of the confidential economic or financial interests of schools, as well as the fight against contrary practices;
  • the security and/or proper working order of the IT systems, including the control of related costs, as well as the physical protection of the school’s facilities;
  • ensuring respect for the principles and rules for the good faith use of available technologies.

After signature of the Charter, access codes to Office 365

shall be issued to the pupil by the Educational Advisor for his/her level.

 

Acceptance of the IT Chart